Anti-Harassment Policy

The Arizona Game Fair is committed to providing a safe environment where everyone is treated with dignity and respect. Harassment or unwelcome conduct, whether verbal, physical, visual, or in any other form, is strictly prohibited. Arizona Game Fair’s anti-harassment policy applies to all persons involved in the operation or attendance of the convention or Fair-sponsored event. Arizona Game Fair will not tolerate harassment of anyone by anyone, including participants, vendors, hosts, or staff.

Arizona Game Fair defines harassment as any behavior that threatens a person or group or produces an unsafe or non-inclusive environment. Harassment includes, but is not limited to, offensive verbal comments or non-verbal expressions related to gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, age, or religious beliefs. 

Harassment also includes, but is not limited to, sexual or discriminatory images in public and quasi-public spaces (online and offline), intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. 

Harassment may take the form of comments, epithets, slurs, jokes, teasing, display or discussion of written or graphic material, repeatedly standing too close to or brushing up against a person, or giving gifts of an unwanted or sexual nature. Advocating or encouraging any of the above is also considered harassment.

Harassment at Arizona Game Fair does not include respectful disagreement or critique offered in good faith. Arizona Game Fair reserves the right to alter or broaden its definition of harassment at its sole discretion.

No one should tolerate any conduct of this type. Should you experience or witness harassment, you may choose to take any of the following actions:

  1. If you feel safe and comfortable doing so, ask the offender to stop. Whether the offending behavior is intentional or unintentional, expressing your discomfort to the offender directly often puts a stop to that conduct.
  2. Leave the area. While this may be unfair to you, it is sometimes best for your safety and well-being if you choose to leave the area, especially if you feel uncomfortable around the offender or their conduct. After separating yourself from the conduct, you may still choose to take additional actions.
  3. If you are comfortable doing so, ask an Arizona Game Fair volunteer or staff member for help. You can find volunteers (wearing green t-shirts) at registration, at other locations, and roaming the halls.
  4. Report the incident formally to Arizona Game Fair staff, on-site or online. You may go to registration to file an incident report in person. This can also be done anytime during or after the show by emailing info@arizonagamefair.com
  5. Contact the police or other appropriate authorities. Your health and safety are our most important concern. If you require immediate assistance from law enforcement, medical services, or other governmental entities, please do not hesitate to contact such services directly.

Based on any informal or formal complaint or report of harassment, Arizona Game Fair may take the following steps. Note that this list is not exhaustive, and other appropriate action may be taken as necessary.

  1. Read and investigate all reports. Arizona Game Fair documents and reviews all reports. Reporting parties may be contacted for further clarifying information, unless they have submitted a report anonymously or asked to not be contacted further. Note that Arizona Game Fair will not share the results of these reports with anyone, including the person who filed the report, unless required by law.
  2. Intercede if and when appropriate. Arizona Game Fair staff may take immediate action to address harassment concerns, including but not limited to, escorting participants to a location in which they feel safe, refunding tickets, cancelling events, moving event locations, requesting participants leave a specific area, removing offenders from the event, or banning offenders from the show. Bans and removals may be on a temporary basis, for the duration of the show, or permanent.
  3. Contact police and medical authorities when appropriate. If, upon review, Arizona Game Fair finds that relevant local government officials should be notified, Arizona Game Fair may contact such entities and/or share confidential information as required by law.
  4. Sanction participants based on our investigations. Arizona Game Fair participants found to have violated the Code of Conduct may be subject to sanctions, including but not limited to:
    • Verbal or written warning
    • Requiring the participant to avoid any interaction with, and physical proximity to the party or parties involved
    • Temporary suspension from any Arizona Game Fair sponsored events or online services
    • Permanent ban from any Arizona Game Fair sponsored events or online services
    • Immediate expulsion from the convention without refund
    • Reporting of the incident to the appropriate authorities

Arizona Game Fair’s Code of Conduct applies in all physical and online spaces within our control. This includes, but is not limited to, event venues, social media pages, streamed programming, and forums. Occasionally Arizona Game Fair is made aware of behavior by participants (or potential participants) that has occurred outside of Arizona Game Fair  — either online or offline — and is a gross violation of our Code of Conduct. These actions need not occur in affiliated spaces to be considered for sanctions by Arizona Game Fair. These include, but are not limited to:

  • Individuals who have not attended Arizona Game Fair but have a history of abusive behavior and/or known incidents that took place outside Arizona Game Fair that may cause risks to a participant’s safety, or which may contribute to a hostile or non-inclusive environment at the convention
  • Arizona Game Fair participants who have been reported for outside incidents, including, but not limited to, conduct at other conventions, threatening or abusive behavior online, or assault

We understand that, at times, participants will have disagreements or interpersonal conflicts that do not necessarily escalate to the point of harassment or abuse. Arizona Game Fair will not arbitrate such disagreements—we ask that you please leave these conflicts at home.

Arizona Game Fair continuously strives to create a safe and welcoming space. Should you have any suggestions for how we can improve, please email us at info@arizonagamefair.com

This work is based on Gen Con’s Code of Conduct and is licensed under a Creative Commons License.

Creative Commons License
This work is licensed under a Creative Commons Attribution 4.0 International License.